Event Packages

Modified on Thu, 12 Oct 2023 at 04:35 AM

Follow the steps below to create event packages:

Log in to the ParkWhiz Seller Console
Identify and click the location in ParkWhiz Seller Console where you want to add event packages.

When creating event packages, you should consider whether you want the event package’s inventory to be taken from your single event pricing listing or not. Select best scenario below for the steps:

Event Package - Inventory available for event packages only
Event Package - Inventory shared with single event's listing
Updating Event Packages

Event Package - Inventory available for event packages only

Create the single Event Pricings
Create the Event Package

Create the single Event Pricings

Go to Pricings
Click Reservations
Click Event
Click + New Event Pricing

Choose the Venue
Click Find Events

Select the events you want to price.
Note: If you want to price for all events, click on the checkbox before name as that will select all events.

Scroll down to click on ✔create pricing for selected events

Under Hours & Pricing, input the following:

Note: Pricing code is not required.

Quantity	This is the inventory or maximum number of spaces that can be sold for the event package.
Price	This is a placeholder price ONLY as the package price is based on the event package set up. The price box accepts numeric digits and up to 2 decimal points only. If your location has a separate listing for single events: Set a higher price than your location’s single event pricing as both pricing (single and event package placeholder pricing) will appear as an option when you create your event package. For example: $50 - single event pricing $50.01 - placeholder pricing for event package
Arrival	The maximum number of hours that customers can park BEFORE the event starts. Only accepts >=1
Departure	The maximum number of hours that customers can park AFTER the event ends. Only accepts >=1

Amenities

Manually set according to known properties of the facility.
“Accepts Smartphone Mobile Parking Passes” is identified as a critical setting because this affects availability on ParkWhiz apps

Under Sales Options, enable your preferred settings:

This pricing is only for event packages	Enable this to ensure that the inventory, arrival time, departure time, and the below Sales Options of your event pricing are available for event packages only. This also disables the event pricing’s availability for single event bookings.
Restrict when customers can book this pricing	Pricing must be booked __ hours before the booking start time
Limit number of spots customers can buy at this price	Limits the number of spaces that a customer can book for this event pricing
This pricing is private and only available to a group of users by their email address	This makes the event pricing private to the users whose email address are added on this field.
This pricing is private and only available to users who have access to one of its pricing access codes	This makes the event pricing private and only available to customers who have access to the pricing access code link. Reach out to sellers@parkwhiz.com if you need to enable this setting.
Require vehicle license plate	Enable this setting if the location uses license plates to validate passes
Pause pricing	When enabled, this makes the pricing unavailable.

Click ✔Save Changes
Once event pricings are added, it will reflect on your location’s Upcoming events list with a green ✔ under Pkg Only.

Create the Event Package

Go to Pricings
Click Reservations
Click Event Packages
Click new event package

Enter the following details:

Title	This is the event package’s title or pricing name. Any text is allowed. The most common conventions for the event package title is the season the package is for. For example: 2023 Cubs Full Season Package 2023 Cubs Half Season Package
Price per package	This is the event package’s ParkWhiz Seller Console price (aka Base price) The price box accepts only numeric digits and up to 2 decimal points.

Choose the venue of the events for all events to appear.
On the event’s drop down option, include the following only:
- The events/games you intend to be INCLUDED on the package.
- The pricing you’ve initially created for event packages.

The drop-down option will show ALL available event pricing that is not included on a package yet. It also DOES NOT have an indication whether the pricing is for the single event listing or event package; thus, it is helpful to have a different price than your single events when creating the event pricings for your event packages.

Under Sales Options, enable your preferred settings:

This pricing is private and only available to a group of users by their email address	This makes the event package private to the users whose email address are added on this field.
This pricing is private and only available to users who have access to one of its pricing access codes	This makes the event package private and only available to customers who have access to the pricing access code link. Reach out to sellers@parkwhiz.com if you need to enable this setting.

Click ✔create new event package
Once event package is created, it will be listed on your location’s Event Package’s upcoming events with the following details:
- Events - The number of events included in the event package.
- Title - The event package name/tile
- Venue - The venue of the events
- Price - The event package’s seller console price
- Available Spots - The inventory available for the event package
- Amenities - The amenities set on your event pricing

Go to Event pricing list to confirm that the events have been added to your event package.

Event Package - Inventory shared with single event's listing

Create the single Event Pricings
Create the Event Package

Create the single Event Pricings

You can skip these steps IF your location has existing single event pricings and you intend to share the single event’s inventory to your event package.

Go to Pricings
Click Reservations
Click Event
Click + New Event Pricing

Choose the Venue
Click Find Events

Select the events you want to price.
Note: If you want to price for all events, click on the checkbox before name as that will select all events.

Scroll down to click on ✔create pricing for selected events

Quantity	This is the shared inventory of your single event listing and event package.
Price	This is the price for your single event listing and will serve as a placeholder price for your event package's single event pricings. Please note that the package’s price is based on the event package set up. The price box accepts numeric digits and up to 2 decimal points only.
Arrival	The maximum number of hours that customers can park BEFORE the event starts. Only accepts >=1
Departure	The maximum number of hours that customers can park AFTER the event ends. Only accepts >=1

Amenities

Manually set according to known properties of the facility.
“Accepts Smartphone Mobile Parking Passes” is identified as a critical setting because this affects availability on ParkWhiz apps

Under Sales Options, enable your preferred settings:

This pricing is only for event packages	DO NOT enable IF the inventory, arrival time, departure time, and the below Sales Options of your event pricing are shared with your event package. This setting disables the event pricing’s availability for single event bookings.
Restrict when customers can book this pricing	Pricing must be booked __ hours before the booking start time
Limit number of spots customers can buy at this price	Limits the number of spaces that a customer can book for this event pricing
This pricing is private and only available to a group of users by their email address	This makes the event pricing private to the users whose email address are added on this field
This pricing is private and only available to users who have access to one of its pricing access codes	This makes the event pricing private and only available to customers who have access to the pricing access code link. Reach out to sellers@parkwhiz.com if you need to enable this setting.
Require vehicle license plate	Enable this setting if the location uses license plates to validate passes
Pause pricing	When enabled, this makes the pricing unavailable.

Click ✔Save Changes

Once event pricings are added, it will reflect on your location’s Upcoming events list.

Create the Event Package

Go to Pricings
Click Reservations
Click Event Packages
Click new event package

Enter the following details:

Title	This is the event package’s title or pricing name. Any text is allowed. The most common conventions for the event package title is the season the package is for. For example: 2023 Cubs Full Season Package 2023 Cubs Half Season Package
Price per package	This is the event package’s ParkWhiz Seller Console price (aka Base price) The price box accepts only numeric digits and up to 2 decimal points.

Choose the venue of the events for all events to appear.
On the event’s drop down option, include the following ONLY:
- The events/games you intend to be INCLUDED on the package.

The drop-down option will show ALL available event pricing that is not included on a package yet. It also DOES NOT have an indication whether the pricing is for the single event listing or event package.

Under Sales Options, enable your preferred settings:

This pricing is private and only available to a group of users by their email address	This makes the event package private to the users whose email address are added on this field.
This pricing is private and only available to users who have access to one of its pricing access codes	This makes the event package private and only available to customers who have access to the pricing access code link. Reach out to sellers@parkwhiz.com if you need to enable this setting.

Click ✔create new event package
Once event package is created, it will be listed on your location’s Event Package’s upcoming events with the following details:
- Events - The number of events included in the event package.
- Title - The event package name/tile
- Venue - The venue of the events
- Price - The event package’s seller console price
- Available Spots - The inventory available for the event package
- Amenities - The amenities set on your event pricing

Go to Event pricing list to confirm that the events have been added to your event package.

Not having a ✔ under Pkg Only indicates that your event pricing is available for both single event bookings and event package; thus, any bookings made from this pricing will be deducted from your event package’s inventory as well.
For example: 1 booking made for May 8 game
2023 Cubs Half-Season Package: 10 inventory - 1 booking made for May 8 game = 9 remaining inventory for the package

Updating Event Packages

Event packages are sold as a whole; thus, when a game/event ends/expires, the event package won’t be available for sales anymore. If you need to update the event packages to be available after a game/event ends/expires, follow these steps:

Go to Pricings
Click Reservations
Click Event Package you want to update.
If preferred, edit the Price per package.
Under the expired game/event’s drop down option, choose “do not include”

Click ✔ Save Changes

The number of events included on your event package will then be updated with the current events and will be available for sales again.